Let’s face it: CEOs have a lot on their plate. You’re steering the ship, handling strategy, making billion-dollar decisions, and… ordering office supplies? Yup, many CEOs get stuck doing tasks they shouldn’t be touching. I’ve been a virtual assistant (VA) for 10 years, and I can tell you one thing—there are certain tasks that should be handed off yesterday. If you’re a CEO still managing your own calendar or knee-deep in emails, this is your wake-up call.
Here are five tasks every CEO should delegate to a virtual assistant (but probably doesn’t):
1. Email Management: Because Your Inbox is Trying to Eat You
CEOs should NOT be spending hours sifting through email. Do you really need to read that chain about the company potluck? Or the 47 spam emails about “revolutionary” office chairs? Probably not. As your VA, I’ll make sure your inbox is a lean, mean, productivity machine.
I’ll prioritize the important emails, flag the urgent ones, and gasp even unsubscribe you from that newsletter you signed up for in 2014. While you’re focused on sealing deals, I’m deleting junk and responding to routine inquiries, making sure your inbox doesn’t look like a battlefield by the end of the day.
2. Calendar Management: Because Overbooking is a Crime
Look, unless you enjoy double-booking meetings and apologizing profusely to VIP clients, this is something you should not be handling yourself. As a VA, I’ll juggle your calendar like an Olympic athlete—fitting in client meetings, strategic sessions, and that 15-minute coffee break you keep skipping. And yes, I’ll make sure your dentist appointment doesn’t land in the middle of your investor call (you’re welcome).
3. Travel Arrangements: Because CEOs Don’t Have Time for Layovers in Des Moines
CEO rule number one: stop booking your own flights. As your VA, I’ll find you the best flights, hotels, and transportation—minus the layovers in random cities you’ve never heard of. Whether you’re heading to a conference or a last-minute client meeting, I’ll ensure everything’s seamless. Want first-class? Done. Need a last-minute reservation at a Michelin-star restaurant in Tokyo? Easy. You just focus on the big picture, and I’ll make sure you arrive in style (and on time).
4. Social Media Scheduling: Because Posting on LinkedIn at 3 a.m. Isn’t Ideal
While you’re focused on growing your empire, I’ll take care of making you look good online. Trust me, as much as you think you can manage your company’s social media, it’s better left to a pro (ahem, me). I’ll make sure your posts go live when your audience is awake, engaging, and ready to be impressed—unlike that 3 a.m. “inspirational quote” you posted last week. Leave the scheduling, copywriting, and hashtagging to me, and your LinkedIn will be the talk of the town.
5. Data Entry: Because You Didn’t Become a CEO to Type Out Spreadsheets
I know you didn’t work your way up the corporate ladder to spend your evenings typing client lists into Excel. Data entry is my jam, not yours. I’ll handle all those tedious, mind-numbing tasks, leaving you free to focus on, you know, growing your company. You’ll thank me when you realize you haven’t had to look at a spreadsheet in weeks.
Why You Should Delegate Now
Time is money, my friend. By handing off these tasks to a virtual assistant, you’ll free up hours—yes, hours—each day to focus on strategy, growth, and all the high-level work that CEOs should be doing. Stop drowning in emails and spreadsheets. Let a VA (preferably one with 10 years of experience) take the reins on these tasks, and you’ll feel the weight lifted from your shoulders in no time.
Trust me—your calendar, inbox, and sanity will thank you.