Ah, the CEO life. You’re closing deals, giving TED talks, and changing the world—or you’re booking dentist appointments and rescheduling meetings because, surprise, you double-booked yourself again. Sound familiar? It’s 2024, and if you’re still managing your own calendar, you might as well be using a flip phone. I’ve been a virtual assistant (VA) for 10 years, and trust me, handing over your calendar is one of the smartest decisions you’ll make.
The Myth of the Superhuman CEO
There’s this idea that the more involved you are in every aspect of your day, the more productive you are. Spoiler alert: that’s a lie. Just because you can manage your own schedule doesn’t mean you should. Your brainpower is for strategy, big-picture thinking, and figuring out how to make the company millions—not for deciding whether to slot in that meeting at 2 or 3 p.m. (Hint: you’ll probably forget to schedule lunch and end up with a sandwich at your desk. Again.)
The Meeting Maze
If there’s one thing I’ve learned as a VA, it’s that calendars are like Jenga. Every piece has to fit just right, or the whole tower comes crashing down. CEOs often juggle meetings like a circus act, squeezing in one more call, leaving no buffer time, and then—BAM!—one delay, and the whole day’s schedule collapses. That’s where I come in. I can navigate the calendar chaos, ensuring everything fits like a puzzle. No more scrambling between back-to-back meetings with no bathroom break in sight.
The Magical Power of a VA
You might be thinking, “But I’m the only one who knows my schedule!” That’s cute, but no. I can take over, analyze your priorities, and organize your calendar like a well-oiled machine. Got an urgent client call? I’ll fit it in. Need more prep time before that big meeting? Consider it done. Want 30 minutes to stare out the window and contemplate life? I’ll make it happen (you deserve it).
And let’s talk about time zones. If your meetings span multiple countries, managing different time zones becomes like playing a game of mental gymnastics. As your VA, I handle that so you don’t have to figure out whether you’re calling London at 8 a.m. or waking them up at midnight.
The Buffer You Didn’t Know You Needed
One of the most underappreciated aspects of calendar management is buffer time. If you’re booking meetings back-to-back with no breaks, you’re setting yourself up for burnout. You need space between appointments to decompress, refocus, or at least grab a snack that isn’t just coffee. I’ll make sure your day flows smoothly, with enough space for you to actually function like a human being.
Focus on What You Do Best
Let’s be real—managing a calendar is not why you became a CEO. Delegate this task to a VA, and you’ll reclaim hours of your week. Hours that can be spent strategizing, building partnerships, or just enjoying life without staring at a digital clock all day. It’s like upgrading from a horse and buggy to a self-driving car—except, in this case, I’m the car, and you’re finally sitting back, enjoying the ride.
In conclusion, juggling your own calendar is outdated. Let a VA take over, and you’ll wonder why you didn’t delegate sooner. So go ahead, reclaim your time—and maybe even a lunch break!